Privacy Policy

The protection of your personal data is our main concern and this Privacy Policy provides you with detailed information about how we collect and process data when a user visits the WaveTrackR website.
We are obligated to protect the privacy of WaveTrackR website users and use their personal data in accordance with the Data Privacy Act and this Privacy Policy.

Who we are

WaveTrackR is a job board management and job distribution tool design for recruiters and employers to help them to advertise their jobs on multiple job boards faster and more easily. It also allows candidates to apply for a job with our WaveTrackR application page. WaveTrackR is a product designed and developed by Wave Advertising Limited (registration number: 05395910), a company specialising in recruitment solutions including recruitment media buying, developing career websites and recruitment marketing.
Wave’s registered address is Wave, 87 Southampton Street, Reading, RG1 2QU.
By using our website and agreeing to this Privacy Policy you give us your consent for us to use your data in accordance with this Privacy Policy.

Collecting personal data

We collect data that is gathered via browser cookies when a user visits the website or when data is entered by a user while submitting a form. This data is necessary in order to provide our business services.
When a user accesses the WaveTrackR website the user’s computer makes a connection with our server via a browser and the following data might be collected: IP address, geographical location, operating system, browser name, page viewed, time of access and duration of the visit. We might use this data for analytics and marketing purposes, for example to send online adverts.
When a user submits a form on our website, data such as name, surname and email address can be collected. This is necessary to provide a better service to our WaveTrackR clients.
Your data is also collected to make the recruitment process more efficient by helping job seekers and recruiters to connect.
By submitting data to us you give your consent that all personal data that you submit may be processed by us in the manner and for the purpose described in this policy.
Before you disclose to us the personal information of another person, you must obtain that person’s consent to both the disclosure and the processing of that personal information in accordance with this policy.

Using personal information

We keep your data only for as long as reasonably necessary for the purposes for which it was collected.
We may use your personal information to:

  • personalise our website for you;
  • send you updates and offers about our product via web or social media advertising;
  • send you non-marketing commercial communications;
  • send you email notifications that you have specifically requested;
  • deal with enquiries and complaints made by or about you relating to our website;

We might use data such as job title or location for statistical and analytical purposes necessary to deliver our business services and improve our product. We will not use personal data such as name, surname, phone number or email address for this purpose.
Our website includes hyperlinks to, and details of, third party websites.
We will not, without your express consent, supply your personal information to any third party for their or any other third party’s direct marketing.


We process personal data to tailor our marketing and content based on your interests and recent interactions with our service. We may use third party re-marketing services such as Google, Facebook, Twitter, LinkedIn and Salesforce to show our advertisements to you after you visit the website. These services may use Cookies, pixels and other technology to understand how you engage with the website so we can show you relevant adverts.

We may also use Facebook, Linkedin and Google custom audience re-marketing services to show more relevant adverts to users who have shared their contact information with us.

To opt-out of the use of your personal data for re-marketing, you can update your Ad Preferences on Facebook account and change Ads Settings on your Google account.

Your right to personal data

You have the right to access your data. However, a written request is needed. Once we have enough information to ensure we can identify you, we will disclose to you all personal data we hold about you. We will also correct, amend or delete any data that is inaccurate.
You have the right to data portability that will allow you to reuse your personal data for your own purposes across different services. We provide the personal data in commonly machine-readable formats, i.e. SCV or Excel file. This information will be provided free of charge.
You have the right to erase your personal data only if the data is no longer necessary in relation to the purpose for which it was originally collected/processed or if you withdraw your consent.
You have the right to object to us using your personal data for direct marketing purposes. You can do this online by completing the contact form on our website.
You can also let us know if the personal information that we hold about you needs to be corrected or updated on [email protected].

Disclosing personal information

We may disclose your personal information to any of our employees or professional advisers insofar as reasonably necessary for the purposes set out in this policy.
We may disclose your personal information:

  • to the extent that we are required to do so by law;
  • relating to any ongoing or prospective legal proceedings;
  • to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk);
  • to the purchaser (or prospective purchaser) to whom we are (or are contemplating) selling any business or asset; and
  • to any person who we reasonably believe may apply to a court or other competent authority for disclosure of that personal information where, in our reasonable opinion, such court or authority would be reasonably likely to order disclosure of that personal information.

Except as provided in this policy, we will not provide your personal information to any other third parties.

Retaining personal information

This section sets out our data retention policies and procedures, which are designed to help ensure that we comply with our legal obligations in relation to the retention and deletion of personal information.
Personal information that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose.

Security of personal information

We will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information. We apply the best practice to ensure that your data is protected against unauthorised access by applying SSL certificates on our websites, firewalls, passwords and anti-spam software within our system.
You acknowledge that the transmission of information over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet.

International data transfers

Information that we collect may be stored and processed in and transferred between any of the countries in which we operate to enable us to use the information in accordance with this policy.
Information that we collect may be transferred to countries outside the EEA if these countries are deemed to ensure adequate levels of data protection.


This Privacy Policy is available and can be viewed from each page on the WaveTrackR website via the ‘Privacy Policy’ link in the footer.


We may update this policy from time to time by publishing a new version on our website. You should check this page occasionally to ensure you are happy with any changes to this policy. We may notify you of changes to this policy by email if you have provided us with means to do so.

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